Over time, all businesses acquire piles of documents. While some of them remain relevant, others take up precious space. Sometimes, you may have a legal requirement to dispose of documents. There are lots of reasons to use a document shredding service. Here are some of the top ones.
When you're busy running a business, it's easy to let documents pile on top of you. Initially, you might not notice them, as they won't take up too much space. As your business grows, they could become cumbersome. If some of those documents are out of date, leaving them lying around could create mixed messages for those who are looking for important instructions. Shredding irrelevant documents helps you avoid pointless clutter that could cause confusion. From a safety perspective, it reduces your fire risk. The more pointless paper you have in a building, the more fuel there is for a fire.
There may come a time when you're legally required to shred certain documents. Depending on the field you work in, you may need to destroy documents after several years. Failing to do so can attract significant fines and may harm your company's reputation. Additionally, some people may successfully claim that you need to destroy documents you hold about them sooner. To ensure you're compliant, perform a review of the documents you hold periodically and shred whatever you need to. Using a professional service is one of the best ways to ensure your documents are destroyed securely. Always keep a record of the service you're using, just in case you're audited.
Identify Fraud Prevention
Whether you're running a solo venture or a big company, you're at risk of identity fraud. Something as simple as an invoice or a bill can be used to open accounts in your name. Criminals who are savvy enough may be able to establish lines of credit, which you may need to fight. Fighting identity fraud can become an expensive task in itself. While you're doing so, you may find it difficult to open new lines of credit that your business needs to succeed. Shredding irrelevant documents in a timely manner reduces your risk of falling victim to identity fraud.
Finally, when you use a document shredding service you're outsourcing a task that could otherwise take up your time. Using a professional service allows you to focus your attention elsewhere, allowing you and your employees to remain productive. For more information on document shredding, contact a company near you.Share